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Support Center

Tutorials

Tutorials

Tutorials & Guides that will teach you how to better use your ApprentiScope account.

For Participants

How Participants Upload Files

How Participants Submit, Edit, and Delete OJT & RTI Hours

How Participants Submit a Journal Entry

How Participants Request a Competency Evaluation

How to Add Demographic Data for Participant Accounts

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Partner Management

How to Add a Logo to an Employer Profile

How to Add Partner Organizations & Create Partner User ApprentiScope Accounts

Occupation Management

How to Create a Program/Occupation

How Occupation Ownership Works in ApprentiScope

How to Evaluate On-The-Job Training (OJT) Competencies

How to Create Employer Versions of your Occupations

How to create Occupation Templates

How to Enter Work & Educational Requirements for a Program (including OJT & RTI)

How do I delete an occupation?

How to Change Default Evaluation Scales for Pre-Set Competency Evaluations

How to Create Test Accounts to View Different User Type Dashboards

How to Edit OJT & RTI Requirements for a Program

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Participant Management

Overview: Participant Management

Understanding Participant Account Types & How to Create Them

How to Invite Participants to Create their own Authenticated Accounts

How to Invite Participants to Create Authenticated ApprentiScope Accounts Using Public Links

How to Create Managed ApprentiScope Accounts for Participants

How to Create Managed Accounts for Participants & Add Profile & Demographic Data in 1 Process

How to Convert Managed Participant Accounts to Authenticated Accounts

How to Introduce Participants to ApprentiScope Prior to Giving Them Platform Access

How to Revoke or Resend an Invitation to ApprentiScope

How to Deactivate or Delete a User

How to Edit a Participant's Assigned Occupation

How to Edit a Participant's Assigned Employer

How to Assign or Edit a Participant's Supervisor(s)

How to Create, Assign & Edit Apprentice Cohorts

How to Edit Participant Statuses

How to Edit Individual Participant Account Data

How to Batch Edit Participant Account Data with ACTIONS

How to Batch Upload Multiple Participant Records Simultaneously Using ACTIONS

How to Find & Manage Inactive - Cancelled, Suspended, or Completed - Participants

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Settings & Permissions

Permissions Overview

ApprentiScope Account & User Types

How to enable Profile Data Entry

How to enable Time Cards

How to add custom Privacy Disclosures

How to create Permission Groups

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On-the-Job Training (OJT) - Hours & Competency Evaluations

Overview: On-the-Job Training (OJT) Tracking

How to Submit On-the-Job (OJT) & Related Technical Instruction (RTI) Hours on Behalf of Participants

How to Review, Modify & Approve Participants' On-the-Job Training (OJT) Submissions

How to Edit or Delete Participant OJT Submissions

How to Remind Apprentices to Submit OJT Hours

How to Conduct Competency Evaluations for Participants

How to Batch Submit OJT Hours for Multiple Participants

How to Batch Complete OJT Competencies for Participants

How to Batch Import or Export Individual Participant OJT/RTI Hours

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Custom Performance Evaluations

How to Create Custom Evaluations

How to conduct a Behavioral Evaluation

How to Conduct a Custom Performance Evaluation as a Mentor or Supervisor

How to Complete an Evaluation as an Apprentice

How to Review Performance Evaluations Completed by your Administrator, Supervisor, or Mentor

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Wage Management

How to Set Program Wage Schedules

How to Approve Wage Increases for Apprentices

Case Management & Communications

How to Use Internal Case Management on ApprentiScope

How to Create Reminders for Individual Apprentices

How to Schedule Automated Recurring Reminders

How to Create a Task for an Individual Apprentice or Applicant in ApprentiScope

How to Batch Create a Task or Reminder for Multiple Participants or Applicants (Actions)

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RAPIDS & SAA Compliance

Overview: RAPIDS & SAA Compliance

How Participants Can Enter their RAPIDS Demographic Data

How to Enter RAPIDS Demographic Data for Participants

How to Generate a RAPIDS Apprentice Registration Report

RAPIDS Validation Rules

How to Generate Automated Apprentice Agreements with Integrated E-Signatures

How to generate USDOL Voluntary Disability Disclosures

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Reporting

How to Generate Standard OJT & RTI-Related Reports

How to Create a Custom Report

How to Re-Format Excel Columns to Allow Zip Codes with Leading Zeroes

How to preserve text formatting in CSV files

Recruitment & Applicants

ApprentiScope Recruitment Overview

How to Create a Public Link to Recruit & Track Program Applicants on ApprentiScope

How to make your Job Postings discoverable on ApprentiScope Jobs

Search Applicants by Prerequisite

How to create an Applicant Checklist (Prerequisites)

How to Use Sponsor-Lead recruitment on ApprentiScope?

How do I complete my application checklist?

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Grant Management

Tracking Grants in ApprentiScope

How to generate WIPS reports

How to Batch Upload PIRL Data

How to Capture Grant & Supplemental Data During Applicant & Apprentice Onboarding

Overview: Grant Management

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