Learn how to generate a report in ApprentiScope that you can then upload into RAPIDS to register your new apprentices.
Note: this functionality is only available for Administrators, Sponsors & Regulators.
Step 1. Go to your Reports page on the blue navigation bar
Step 2. Select the New Apprentices (full) report under the RAPIDS Reports section
Step 3. Select the Month when the new apprentices were entered into your ApprentiScope account that you need to register in RAPIDS & Click RUN
Click
Step 4. Check the report to ensure all required fields have been auto-populated. You may need to enter additional data into ApprentiScope before downloading your report. See "Note" below for a guide to assist.
Step 5. If the reports if complete, click Download to download the CSV Report
Step 5. Go to RAPIDS and follow the instructions to upload a CSV to register your new apprentices
Note: If your report is not fully auto-populating, you may need to enter additional data in ApprentiScope. Use the Guide below to determine the data missing from the report and where to enter it in ApprentiScope. The rows fully bolded below are those required fields that are most frequently not entered into ApprentiScope initially.
| RAPIDS Registration Data Field |
ApprentiScope Page/Location | ApprentiScope Data Name |
How/When Usually Collected & Entered into ApprentiScope |
| First Name / Last Name | Apprentice Profile | First & Last Name at top of page | Account Creation |
| Middle Name & Suffix (opt) | Apprentice Profile | Middle Initial (only) | Account Creation |
| Address | Apprentice Profile | Address | Account Creation |
| Telephone Number (opt) | Apprentice Profile | Phone | Account Creation |
| E-mail Address (opt) | Apprentice Profile | Account Creation | |
| Social Security Number (opt) | Apprentice Profile | SSN (opt) | Account Creation |
| Date of Birth | Apprentice Profile | Date of Birth | Account Creation |
| Sex | Apprentice Profile | Gender | Account Creation |
| Ethnicity | Apprentice Profile | Ethnicity | Account Creation |
| Race | Apprentice Profile | Race: 5 Categories: | Account Creation |
| Veteran Status | Apprentice Profile | Veteran Status | Account Creation |
| Education Level | Apprentice Profile | Education Level | Account Creation |
| Employment Status of Apprentice | Apprentice Profile | Employment Status | Sponsor or Employer Entry |
| Credit for Previous On-the-Job Learning Experience (opt) | Apprentice Profile | Previous OJT Credit Hours | Sponsor or Employer Entry |
| Credit for Previous Related Instruction Experience (opt) | Apprentice Profile | Previous RTI Credit Hours | Sponsor or Employer Entry |
| Date Apprenticeship Begins | Apprentice Profile | Program Start Date | Sponsor or Employer Entry |
| Apprentice’s Entry Wage | Occupation Details | Entry Wage | Onboarding |
| Journeyworker’s Wage | Occupation Details | Journey worker Wage | Onboarding |
| Wage Rage Units | Occupation Details | Wage Schedule - Click to see the full detail breakdown | Onboarding |
| Employer (RAPIDS Employer ID#) | Employer Details | Rapids Employer ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Employer tab for the Apprentice's Occupation. These identifiers are unique for each Employer. |
| Occupation (RAPIDS Occupation ID#) | Occupation Details | Rapids Occupation ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Occupation tab for the Apprentice's Occupation. These identifiers are unique for each Occupation listed. |
| Related Technical Instructor Provider (RAPIDS RTI ID#) | Provider Details | Rapids Provider ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS RTI Provider tab for the Apprentice's Occupation. These identifiers are unique for each RTI Provider listed. |
| Wage Schedule (RAPIDS Wage Schedule ID#) | Apprentice Details | Rapids Wage Schedule ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Wage Schedule tab for the Apprentice's Occupation. These identifiers are unique for each Wage Schedule listed. |
| Previously Completed Career Lattice Levels (opt) | NA | NA | NA |