User Types: Regulators, Sponsors & Employer Administrators
Step 1. Navigate to your Participant list
Step 2. Click the white box next to any participant you need to register in RAPIDS and Click ACTIONS.
Step 3. Under ACTIONS, click "Generate RAPIDS Upload"
- ApprentiScope will check that all the RAPIDS data needed for registration has been entered in ApprentiScope for the selected apprentices. If it finds any missing data, it will send you an email with a RAPIDS error report. Simply input the missing data, and regenerate the RAPIDS upload.
- Most required data can be entered/edited on the Apprentice's profile details general tab.
- See RAPIDS IDs/CODES below if an error reports that RAPIDS ids or codes are missing.
- If all information is available, ApprentiScope will email you the RAPIDS upload report.
Step 4. Download the RAPIDS upload report and Upload it to RAPIDS
- The report can be uploaded on RAPIDS Apprentice Data - Excel Upload page.
- Be sure the report is saved as an excel document before you upload it.
Step 5. Add the Apprentices' RAPIDS Number to AppentiScope
- There is a field for the RAPIDS Number under the apprentice's profile detail general tab under the RAPIDS section. This will allow for more RAPIDS automation in the future.
Missing RAPIDS IDs/Codes
- If you generate the report and receive an error message that indicates codes are missing, do the following:
- Go to your RAPIDS site and download the RAPIDS Apprentice Template
- Go to your RAPIDS site and download the RAPIDS Apprentice Template
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The template will include a tab that is identical to the ApprentiScope report you have downloaded. There should be 4 additional tabs labeled - employer, occupation, rti provider, and wage schedule. Click on each to find the RAPIDS IDs (identifiers) that need to be entered in the ApprentiScope. Go to the ApprentiScope platform page identified below and enter the ID in accordingly. The latter will allow all future pulled reports (including the current report, if you rerun it, to autofill those ID's in the necessary columns).
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Employer - Partners > Employers > Employers Details page
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Occupation - Occupation > Occupation Details
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RTI provider - Partners > Providers - Provider Details page
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Wage Schedule - Occupation > Wage Schedule box
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- Once all the RAPIDS IDs are entered, they will attache to the appropriate apprentices and be autofilled in the RAPIDS report moving forward.
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RAPIDS Data Requirements
- Below is a list of data required for RAPIDS registration along with where to find/edit it and at what point or who usually enters this information.
| RAPIDS Registration Data Field |
ApprentiScope Page/Location | ApprentiScope Data Name |
How/When Usually Collected & Entered into ApprentiScope |
| First Name / Last Name | Apprentice Profile | First & Last Name at top of page | Account Creation |
| Middle Name & Suffix (opt) | Apprentice Profile | Middle Initial (only) | Account Creation |
| Address | Apprentice Profile | Address | Account Creation |
| Telephone Number (opt) | Apprentice Profile | Phone | Account Creation |
| E-mail Address (opt) | Apprentice Profile | Account Creation | |
| Social Security Number (opt) | Apprentice Profile | SSN (opt) | Account Creation |
| Date of Birth | Apprentice Profile | Date of Birth | Account Creation |
| Sex | Apprentice Profile | Gender | Account Creation |
| Ethnicity | Apprentice Profile | Ethnicity | Account Creation |
| Race | Apprentice Profile | Race: 5 Categories: | Account Creation |
| Veteran Status | Apprentice Profile | Veteran Status | Account Creation |
| Education Level | Apprentice Profile | Education Level | Account Creation |
| Employment Status of Apprentice | Apprentice Profile | Employment Status | Sponsor or Employer Entry |
| Credit for Previous On-the-Job Learning Experience (opt) | Apprentice Profile | Previous OJT Credit Hours | Sponsor or Employer Entry |
| Credit for Previous Related Instruction Experience (opt) | Apprentice Profile | Previous RTI Credit Hours | Sponsor or Employer Entry |
| Date Apprenticeship Begins | Apprentice Profile | Program Start Date | Sponsor or Employer Entry |
| Apprentice’s Entry Wage | Occupation Details | Entry Wage | Onboarding |
| Journeyworker’s Wage | Occupation Details | Journey worker Wage | Onboarding |
| Wage Rage Units | Occupation Details | Wage Schedule - Click to see the full detail breakdown | Onboarding |
| Employer (RAPIDS Employer ID#) | Employer Details | Rapids Employer ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Employer tab for the Apprentice's Occupation. These identifiers are unique for each Employer. |
| Occupation (RAPIDS Occupation ID#) | Occupation Details | Rapids Occupation ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Occupation tab for the Apprentice's Occupation. These identifiers are unique for each Occupation listed. |
| Related Technical Instructor Provider (RAPIDS RTI ID#) | Provider Details | Rapids Provider ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS RTI Provider tab for the Apprentice's Occupation. These identifiers are unique for each RTI Provider listed. |
| Wage Schedule (RAPIDS Wage Schedule ID#) | Apprentice Details | Rapids Wage Schedule ID | Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Wage Schedule tab for the Apprentice's Occupation. These identifiers are unique for each Wage Schedule listed. |
| Previously Completed Career Lattice Levels (opt) | NA | NA | NA |