How to Generate a RAPIDS Apprentice Registration Report

Learn how to generate a report in ApprentiScope that you can then upload into RAPIDS to register your new apprentices.

Note: this functionality is only available for Administrators, Sponsors & Regulators.

Step 1. Navigate to the Reports page on the blue navigation bar.

Step 2. Go to the New Apprentices (full) report under the RAPIDS Reports section

Step 3. Select the program start month for the new apprentices you need to register in RAPIDS & Click RUN

Click

Step 4. Check the report to ensure all required fields have been auto-populated.

Note: Assuming you have entered all the standard program and apprentice data that ApprentiScope allows, your report will likely be missing data in 4 fields required by RAPIDS.

Employer - Column P

Occupation - column Z

RTI provider - Column AA

Wage Schedule - Column AH

If only the 4 fields above are missing, continue following the steps below.

If fields other than those listed above are missing, please see MISSING DATA at the bottom of this article for how to confirm what information is missing and where to enter it in ApprentiScope. Once that data is entered, continue with the Steps below.

Step 5. Click Download to download the report as a CSV.

Step 6. Go to your RAPIDS site homepage and do the following:

Click on your program, click the Apprentices tab, click the Excel Upload button in the top right page of the corner, and then click the Generate RAPIDS Apprentice Template.
The template will include a tab that is identical to the ApprentiScope report you have downloaded. There should be 4 additional tabs labeled - employer, occupation, rti provider, and wage schedule. Click on each to find the RAPIDS IDs (identifiers) that need to be entered in the ApprentiScope report.
- Employer - Column P
- Occupation - column Z
- RTI provider - Column AA
- Wage Schedule - Column AH
Once all the RAPIDS IDs are entered, save the ApprentiScope report as an excel file.
Upload the ApprentiScope Report in RAPIDS by dropping the file in the Apprentice Date - Excel Upload box (see below).

If RAPIDS does not except the report, it will provide error messages that indicate what column of data is missing. If you are not able to find or enter that data in ApprentiScope, please contact us for assistance.

Step 7. Go to your RAPIDS apprentice page and find the RAPIDS apprentice number provided for each newly registered apprentice and add it to ApprentiScope.

You can enter that information in the Apprentice's General tab under the Compliance sectoin - RAPIDS number field. For assistance, see How to Edit Apprentice Information.

Note: Having this information in ApprentiScope may be essential for some federal, state, and/or grant compliance purposes.

DATA MISSING:

If your report is not fully auto-populating, you may need to enter additional data in ApprentiScope. Use the Guide below to determine the data missing from the report and where to enter it in ApprentiScope. The rows fully bolded below are those required fields that are most frequently not entered into ApprentiScope initially. Please contact us if you need any assistance.

RAPIDS Registration Data Field	ApprentiScope Page/Location	ApprentiScope Data Name	How/When Usually Collected & Entered into ApprentiScope
First Name / Last Name	Apprentice Profile	First & Last Name at top of page	Account Creation
Middle Name & Suffix (opt)	Apprentice Profile	Middle Initial (only)	Account Creation
Address	Apprentice Profile	Address	Account Creation
Telephone Number (opt)	Apprentice Profile	Phone	Account Creation
E-mail Address (opt)	Apprentice Profile	Email	Account Creation
Social Security Number (opt)	Apprentice Profile	SSN (opt)	Account Creation
Date of Birth	Apprentice Profile	Date of Birth	Account Creation
Sex	Apprentice Profile	Gender	Account Creation
Ethnicity	Apprentice Profile	Ethnicity	Account Creation
Race	Apprentice Profile	Race: 5 Categories:	Account Creation
Veteran Status	Apprentice Profile	Veteran Status	Account Creation
Education Level	Apprentice Profile	Education Level	Account Creation
Employment Status of Apprentice	Apprentice Profile	Employment Status	Sponsor or Employer Entry
Credit for Previous On-the-Job Learning Experience (opt)	Apprentice Profile	Previous OJT Credit Hours	Sponsor or Employer Entry

Credit for Previous Related Instruction Experience (opt)	Apprentice Profile	Previous RTI Credit Hours	Sponsor or Employer Entry
Date Apprenticeship Begins	Apprentice Profile	Program Start Date	Sponsor or Employer Entry
Apprentice’s Entry Wage	Occupation Details	Entry Wage	Onboarding
Journeyworker’s Wage	Occupation Details	Journey worker Wage	Onboarding
Wage Rage Units	Occupation Details	Wage Schedule - Click to see the full detail breakdown	Onboarding
Employer (RAPIDS Employer ID#)	Employer Details	Rapids Employer ID	Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Employer tab for the Apprentice's Occupation. These identifiers are unique for each Employer.
Occupation (RAPIDS Occupation ID#)	Occupation Details	Rapids Occupation ID	Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Occupation tab for the Apprentice's Occupation. These identifiers are unique for each Occupation listed.
Related Technical Instructor Provider (RAPIDS RTI ID#)	Provider Details	Rapids Provider ID	Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS RTI Provider tab for the Apprentice's Occupation. These identifiers are unique for each RTI Provider listed.
Wage Schedule (RAPIDS Wage Schedule ID#)	Apprentice Details	Rapids Wage Schedule ID	Sponsor or Employer Entry Find in your US DOL RAPIDS Materials. The unique identifier listed in the RAPIDS Wage Schedule tab for the Apprentice's Occupation. These identifiers are unique for each Wage Schedule listed.
Previously Completed Career Lattice Levels (opt)	NA	NA	NA