Learn how to input or edit an individual participant's assignment, profile & demographic data. This does not include tracking on the job training or instruction data.
User Types: Regulators, Sponsors, Employer Administrators & Participants
Notes:
- If you need to edit the same data field(s) for multiple apprentices with the same data value or you need to enter or edit a couple fields for 1 apprentice, see How to Batch Edit Apprentice Information.
- Participants can also enter & edit their own profile & demographic data on their MY DATA page (search My Data for instructions).
Step 1: Navigate to the appropriate Participant List and Click the name of the Participant whose data you need to enter/edit. This will take you to their Profile Details page.
Step 2: To edit their general data click the pencil/edit icon in the top right corner.
- Note: If you'd like to review the data in a non-editable format, click the blue "General tab. Some items that can be edited may not show on the non-editable page, so always check both if you don't see the field you need.
Step 3: Scroll down the page to edit various types of data, including status, general profile, demographics, education, employment, compliance, and more. Click in any box to edit the text or click any drop down to reveal possible values.
- Note: Do not change participant occupation without reviewing the How To article on that subject as it can drastically impact a participant's account.
Step 4: Click SAVE