How to Enter Grades for Apprentices

Learn how to enter bulk, batch, or individual grades for apprentices.

Grades can be entered for program participants in 3 ways:

1. Batch Upload Grades - Enter multiple assignment or course grades for multiple participants at the same time.

2. Import Individual Grades - Enter multiple assignment or course grades for one participant.

3. Enter Individual Grades - Enter one assignment or course grade for one participant,

4. Viewing & Editing Apprentice Grades

 

Batch Upload Grades

The easiest way to enter grades is using the ActionS - Upload Guides feature to submit multiple grades for multiples apprentices at the same time.

Step 1 - Navigate to the Apprentice - Overview Page

Step 2 - Select the apprentices for whom you need to enter grades by clicking the white box next to their name.  The blue ACTIONS button will appear once you begin to select names.

Note: You can select all the apprentices on that page by clicking the white box next to "Name" at the top of the list.  You can also add more apprentices to that page by using the "25=" button in the top right-hand corner of the page.  

Step 3 - Click the ACTIONS button and then select "Upload Grades"

Step 4 - Download the CSV template provided and follow the instructions in the Batch Upload Grades box.  

Note: the CSV template will provide you an example and will allow you to input the following information: apprentice email address, type of the assignment you are inputting a grade for, score received, score possible, outcome (pass, fail), attempt (if need to distinguish that this is a retake), date grade received, comments regarding the grade. 

Note: You will enter a separate row of information for each assignment for each apprentice.

Import Individual Grades

Step 1: Navigate to an individual apprentice's profile details page and click their Grades sub-tab.

Step 2: Click IMPORT to download a csv template on which you can enter all the assignments and grades you need to add for that individual apprentice. 

Step 3: Enter all the grades on the csv, follow the batch upload grades instructions to upload it, and hit DONE.

Note: The grades will then appear on the apprentice's profile details - grades sub-tab.  See Viewing Apprentice Grades below.

Enter Individual Grades

Step 1: Navigate to an individual apprentice's profile details page and click their Grades sub-tab.

Step 2: Click the NEW+ button to open the New Grade box and enter the grade details and click SUBMIT.

Note: The grades will then appear on the apprentice's profile details - grades sub-tab.  See Viewing Apprentice Grades below.

Viewing & Edit Apprentice Grades (2 options)

1. Click on the Apprentices - Grades page

Note you can click the blue link for any grade to review all its details, update, or delete it.  Or you can click the white box next to it, and click the blue ACTIONS button to delete it.

2. Navigate to an apprentice's Profile Details - grades page. 

Note: You can click on any Grade Entry listed to view all its details, update, or delete it.