Compliance & Reporting
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      RAPIDS Validation Rules

      Learn how to map RAPIDS fields to your users.

       

      Use these validation rules when Batch Uploading RAPIDS data or Creating Managed Users.

       

      a. Required Fields

      • email: must be a valid email that isn't already associated with an ApprentiScope account
      • user_type: must be either apprentice or applicant
      • first_name: must be a string of length greater than zero
      • last_name: must be a string of length greater than zero
      • address: must be a string of length greater than zero
      • city: must be a string of length greater than zero
      • state: full state name of the user (or N/A)
      • zip: must be a string of length equal to 5

      b. Optional Fields

      • phone: a string of length 10

      • apprentice_status: choose one of the following options
        • active
        • suspended
        • exited
        • completed
      • program_start_date: string in this format YYYYMMDD
      • program_start_date: string in this format YYYYMMDD
      • program_completion_date: string in this format YYYYMMDD
      • program_exit_date: string in this format YYYYMMDD
      • program_suspension_date: string in this format YYYYMMDD

      • date_of_birth: string in this format YYYYMMDD

      • ssn: a string in this format xxx-xx-xxxx
      • gender: choose the number that corresponds to one of the following options
        • 1 - Male
        • 2 - Female
        • 9 - Participant did not self-identify

      • ethnicity_hispanic_latino: choose the number that corresponds to one of the following options

        • 1 - Yes
        • 2 - No
        • 9 - Participant did not self-identify

      • american_indian_alaskan_native, asian, black_african_american, native_hawaiian_other_pacific_islander & white: choose the number that corresponds to one of the following options

        • 1 - Yes
        • 0 - No
        • 9 - Participant did not self-identify

      • veteran_status

        • 1 - Veteran
        • 2 - Non-Veteran
        • 3 - Non Veteran, Other Eligible Individual
        • 4 - Veteran, Eligible
        • 9 - Participant did not self-identify
      • disability_status: choose the number that corresponds to one of the following options
        • 1 - Yes
        • 2 - No
        • 3 - Participant did not self-identify
      • employment_status: choose the identifier that corresponds to one of the following options
        • NE - New Employee
        • EE - Existing Employee
      • career_connection: choose the identifier that corresponds to one of the following options
        • N - None
        • P - Pre-Apprenticeship
        • T - Technical Training School
        • M - Military Veterans
        • J - Job Corps
        • Y - YouthBuild
        • H - HUD/STEP-UP
        • C - Career Center Referral
        • S - School-to-Registered Apprenticeship
      • education_level: choose the identifier that corresponds to one of the following options
        • 1 - Not High School Graduate
        • 3 - High School Graduate (or equivalent)
        • 6 - Some College or Associates Degree
        • 7 - Bachelor's Degree
        • 8 - Master's Degree
        • 9 - Doctorate or Professional Degree
        • 5 - Participant did not self-identify

           
      • rapids_number: a string of length 12, like AS0000000002

       

      These will default to the selected configuration when creating Managed Users:

      • occupation_id: ApprentiScope's unique identifier for the user's Occupation
      • employer_id: ApprentiScope's unique identifier for the user's Employer

       

      These will default to unassigned when creating Managed Users:

      • provider_id: ApprentiScope's unique identifier for the user's Education Provider
      • cohort_id: ApprentiScope's unique identifier for the user's Cohort