Learn the different types of ApprentiScope accounts and how they are created for or by new participants (apprentices, pre-apprentices, learners, or youth apprentices).
User Types: Regulators, Sponsors, and Employer Administrators
There are 2 ways to create participant accounts.
- Authenticated Accounts - Invite participants to create their own authenticated accounts using our invitations or public links, either of which gives them immediate access to ApprentiScope
- Managed Accounts - Add managed accounts for your participants that you control, meaning they will not have not access until or unless you give it to them later.
Authenticated versus Managed Accounts & Converting Accounts
Authenticated Accounts
- Participants receive a direct email invitation or public link invitation to create their own ApprentiScope accounts.
- Direct email invitations require you to know each participant's email address, user type, employer, and occupation/program. ApprentiScope allows you to track who has been invited.
- Public link invitations are specific to an occupation and employer and do not require you to enter any participant information. You simply provide the link or a QR code to participants via an external email, flyer, or website.
- Account Creation requires participants to input profile & demographic/RAPIDS data
- optionally can require participants to input grant and/or custom data
- Account Creation gives participants immediate access to their accounts
- How to Invite Participants to Create their own Authenticated Accounts
- Direct invitations require that you know each participant's email address, user type, and occupation/program.
- This method allows you to track in ApprentiScope who has been invited.
- How to Invite Participants to Create their own Authenticated Accounts using Public Links
- Public link invitations do not require any participant information as potential participants are given a generic invitation link to a specific occupation.
- This method does not allow you to track in ApprentiScope who has received the link.
Managed Accounts
- Managed accounts are created for participants by non-participants
- Participants with managed accounts do NOT have platform access and are not notified that they have an account.
- Managed participants can be given access to their ApprentiScope account at any time by converting their managed accounts to authenticated accounts (do NOT invite them as authenticated or they will have 2 accounts).
- Managed accounts require you to know each participant's email address, first name, last name, user type, and occupation/program. They optionally can be created with or without immediately providing profile & demographic data.
- How to Create Managed Accounts for Participants without profile or demographic data
Converting Managed Accounts to Authenticated Accounts
- Converting managed accounts to authenticated accounts gives participants access to their accounts.
- Apprentices receive an email asking them to reset their ApprentiScope password (since they already have an account) and then they can log into the platform
- Participants with converted accounts are NOT required to provide profile or demographic data as part of their account access process. They optionally can be asked to add it later.
- How to Convert Participant Managed Accounts to Authenticated Accounts