Learn about standard OJT & RTI reports included in ApprentiScope, who has access, where to find them, and what data they include.
ApprentiScope provides a number of standard reports on active apprentices throughout the platform based on your user type. Below are the locations where these reports reside, a list of some key reports provided, and which user types have access to them.
REPORTS
Click “Reports” on the blue navigation bar. It includes both standard reports, across a host of categories, as well as the ability to generate your own custom reports pulling from data fields throughout the platform. These reports are available for all regulators, sponsors, and employer administrators.
KEY REPORTS
The following reports are all aggregate reports (all active apprentices) and are downloadable as csv files.
- Apprentices by Performance - Includes # of OJT hours completed & required, # of OJT competencies completed & required, # of RTI hours completed & required, # of courses completed & required, and last evaluation date & score as appropriate
- RTI Submissions by month - Includes all apprentices total RTI hours for the selected month, whether they’ve been approved, and if so by whom and on what date.
- Apprentice Grades - Includes all apprentices’ grades entered in the Grades tab.
- OJT Submissions by month - Includes all apprentices total OJT hours for selected month, whether they’ve been approved, and if so by whom and on what date.
APPRENTICES-OVERVIEW-REPORTS
Click Participants -Apprentices (or Apprentices-Overview) and then the blue REPORTS button. It includes reports that either:
- (1) download data for all apprentices in a particular occupation or selected date in one csv report, or
- (2) select apprentices for whom you want to download individual pdf reports for all at the same time. You can select the apprentices you want to download reports for by clicking the white box next to their names.
These reports are available for all regulators, sponsors, and employer administrators.
KEY REPORTS
Aggregate (1) Reports - Generates one csv report for all apprentices in the occupation selected
- RTI Summary by Occupation - Shows every apprentice within the selected occupation and indicates how many hours have been submitted for each of their RTI courses
- OJT Summary by Occupation - Shows every apprentice within the selected occupation and indicates how many hours have been submitted for each of their OJT competencies
- (OJT) Competency (Evaluation) Summary by Occupation - Shows every apprentice within the selected occupation and indicates the completion status for each OJT competency, when it was completed and by whom, and their last evaluation date, score and feedback for each of their OJT competencies, and who completed the last evaluation.
- Monthly OJT Report by Occupation - Shows every apprentice and how many hours they submitted for each competency in the select occupation for the month selected
Individual (2) Reports - Generates individual pdf report for each apprentice selected
- RTI Summary - Shows a breakdown of RTI hours submitted by competency and month, with yearly hour total by competency (report also available from individual apprentice’s profile details Report tab)
- OJT Summary - Shows a breakdown of OJT hours submitted by competency and month, with yearly hour total by competency (report also available from individual apprentice’s profile details Report tab)
- (OJT) Competency Summary - Competency listing with hours completed, hours needed, status, completion date and who completed the completion evaluation as appropriate
APPRENTICE PROFILE DETAILS - REPORTS
Click into an apprentice’s Profile Details page and select the Reports tab. It includes reports for just that apprentice. These reports are available to Employer Supervisors & Mentors, and RTI providers, as well as regulators, sponsors and employer administrators.
KEY REPORTS (all PDF)
- RTI Summary (PDF) - Shows a breakdown of RTI hours submitted by competency and month, with yearly hour total by competency
- OJT Summary (PDF)- Shows a breakdown of OJT hours submitted by competency and month, with yearly hour total by competency
- Progress Reports - Takes you to the apprentice’s Progress Summary page (which shows all the OJT & RTI submissions). You can select the date range of interest, and then click the down arrow icon to the right of the End Date to select one of the following reports:
- OJT or RTI submissions report (CSV) for the selected date range, that includes the date of each submission for the selected date range, the number of hours submitted, whether it has been approved, by whom and on what date, or an
- OJT submissions report (PDF) for the current week which shows the number of hours submitted each day broken down by each OJT competency