Learn how to approve OJT and RTI submissions after an apprentice has submitted them.
By default, all sponsors, administrators, supervisors, and mentors have the ability to review, edit, and approve their apprentices' OJT and RTI submissions unless that function has been disabled.
Step 1: Sponsors & Administrators - Go to Apprentices > Work Summary
Step 1: Supervisors & Mentors - Go to Work Summary
Sponsor & Administrator View Supervisor & Mentor View
Note: Supervisors and mentors have a slightly different screen view but the process remains the same.
Step 2: Check the Submission Time Period & Apprentice List on the Work Summary Page
By default, the time period is set for the current week. You can select week or month using the down arrow icon and use the < > buttons to set the specific week or month to review.
Note: The Verify Hours button is NOT used to review or approve apprentice hours.
For each apprentice, you will see the total number of submissions and hours submitted for that period regardless of whether or not any submissions/hours have already been approved.
You will see a submission status button on the far right of each apprentice:
APPROVED√√ - means all the apprentice's hours have been approved for that period
APPROVE→ (in a blue oval) - means the apprentice has hours that still need to be approved for that period
REMIND> (in a gray oval) - means the apprentice has not submitted any hours for that period (if the oval is greyed out, the apprentice cannot be reminded because they have not created their account)
Step 3: Select Approve→ to Review Submissions for Approval
Click the APPROVE→ button for any apprentice to open their Time Submissions page to review and approve submissions.
Step 4: Approve Individual Submission or All Submissions at Once
If you do not need to review the details and/or edit the apprentice's specific submissions (how many hours they applied for each OJT or RTI competency/course):
- click the APPROVE√ button for any individual submission date, OR
- click the Approve √√ button at the top of the page to approve all the apprentice's submissions at once.
To review submission details before approving, click "X" to return to the Work Summary page and continue to Step 5.
Note: The Certify button, if present, is NOT used in the approval of apprentice hours.
Step 5: To Review & Edit Submissions
On the Work Summary page, click the apprentice's name, which will take you to their Profile Details > Progress page (see below).
Click the blue Summary button to open their Progress Summary page.
The Progress Summary pages will show a list of all the days a submission has been made on and the number of hours submitted.
Click on any day, to see a competency breakdown of those hours.
To edit any hours, click on and change the hours, and then click the √ on the top right to save the update. You will be taken back to the Progress Summary where you can then:
- click another date to review or edit another submission, OR
- click the APPROVE√ button for any individual submission, OR
- click the Approve √√ button at the top of the page to approve all the apprentice's submissions at once.