Learn how to approve OJT and RTI submissions after an apprentice has submitted them.
By default, all sponsors, administrators, supervisors, and mentors have the ability to review, edit, and approve their apprentices' OJT and RTI submissions unless that function has been disabled.
Step 1: Sponsors & Administrators - Go to Apprentices > Work Summary
Step 1: Supervisors & Mentors - Go to Work Summary
Sponsor & Administrator View Supervisor & Mentor View
Note: Supervisors and mentors have a slightly different screen view but the process remains the same.
Step 2: Check the Submission Time Period & Apprentice List on the Work Summary Page
By default, the time period is set for the current week. You can select week or month using the down arrow icon and use the < > buttons to set the specific week or month to review.
Note: The Verify Hours button is NOT used to review or approve apprentice hours.
For each apprentice, you will see the total number of submissions and hours submitted for that period regardless of whether or not any submissions/hours have already been approved.
You will see a submission status button on the far right of each apprentice:
APPROVED√√ - means all the apprentice's hours have been approved for that period
APPROVE→ (in a blue oval) - means the apprentice has hours that still need to be approved for that period
REMIND> (in a gray oval) - means the apprentice has not submitted any hours for that period (If the oval is greyed out, the apprentice cannot be reminded because they have not created their account. If the oval is not greyed out, you can click it to send that apprentice an automated reminder to submit their hours.)
Step 3: Select Approve→ to Automatically Approve the Submissions and Hours noted
Note: By clicking this button, the hours will be approved immediately. You will not be able to review them in greater detail. If you'd like to review the submissions in greater detail, go to Step 4.
Step 4: Click an Individual Apprentice's Name (in blue) to Review Submissions in Greater Detail before Approving Them
The Time Submissions page shows each summary made by date and how many hours were submitted and what type of hours (OJT or RTI).
If you do not need to review the exact submission details and/or edit the apprentice's specific submissions (how many hours they applied for each OJT or RTI competency/course),
- click the APPROVE√ button to approve any individual submission date, OR
- click the Approve √√ button at the top of the page to approve all the apprentice's submissions at once.
To review more submission details before approving any submissions, click any submission DATE. This will to return to the Work Summary page and continue to Step 5.
Note: The Certify button, if present, is NOT used in the approval of apprentice hours.
Step 5: To Review & Edit Submissions
On the Work Summary page, click the apprentice's name, which will take you to their Profile Details > Progress page (see below).
Click the blue Summary button to open their Progress Summary page.
The Progress Summary page will show a list of all the days a submission has been made on and the number and type of hours submitted. Be sure the Start and End dates listed encompass the time period you want to review.
Click on any date, to open and review a competency breakdown of those hours.
To edit any hours, click on and change the hours, and then click the √ on the top right to save the update. You will be taken back to the Progress Summary where you can then:
- click another date to review or edit another submission, OR
- click the APPROVE√ button for any individual submission, OR
- click the Approve √√ button at the top of the page to approve all the apprentice's submissions at once.