How to submit related technical instruction (RTI) hours for multiple participants at the same time.
User Types: Regulators & Sponsors (Employer Administrators may receive this feature soon)
Notes:
- Batch submission of RTI hours allows you to make the same hour submissions you would for an individual but for multiple participants who need the same same submission for 1 or more courses simultaneously. As such, it requires that:
- all selected participants be in the same program/occupation & thus have the same RTI requirements, &
- the number of hours being submitted for the selected courses are the same for all the selected participants.
- If you need to enter hours for multiple participants but the hours vary in total or how they are distributed across courses, or you want to mark competencies as complete without submitting hours, see Overview: RTI Tracking for options and links.
- Batch RTI is often used to submit large numbers of hours to update participant records for courses attended or completed prior to using ApprentiScope, but it can be used at any time.
Step 1: Navigate to Participants and Click the participant type that needs hours submitted.
Step 2: Use the Filters button to filter the participant list by the Occupation for which you need to batch submit hours. Select from the dropdown that will appear when you click the occupation box. Click Submit.
- The list of participants within that program will appear.
Step 3: Select the Participant(s) who need the same RTI hours submitted by clicking the white box to the left of their name (it will turn blue with a checkmark) or if you need all participants on the page selected, click the box next to "Name" at the top of the list.
Step 4: Click the blue "Actions" button, which will appear above the participant list after you select at least 1 participant.
Step 5: Select "Batch Submit RTI".
Step 6: Select the date on which you would like the bulk submission to appear on the participants' records. That will open a list of the program's courses.
- The easiest method is to submit all the hours on one day.
- That said, if you'd like the hours submitted for the days courses were actually attended or completed, you can use the batch submission function multiple times - once for each day.
Step 7: Enter the number of hours you would like to submit for each course and click Submit. (Remember, these hours will be submitted for all the participants you selected). Once the submission has gone through, you will see the following message temporarily at the bottom of the screen.
- These hours will appear as an RTI submission on the Profile Details - Progress - RTI record of each participant you selected to be included in the batch submission.