Learn how to use pre-set reminders to remind participants to submit OJT hours for a given time period.
User Types: Sponsors, Employer Administrators, Supervisors, Mentors, & RTI Providers
Notes:
- All user types above may not be given access to the functionality. If you do not see the function you need, please contact your program administrator.
- If you'd like to send more specific communications to participant(s), see Overview: Case Management & Communications.
Step 1: Navigate to Activities on the blue navigation bar and select Work Summary or Navigate directly to Work Summary.
- Employer administrators will need to navigate to APPRENTICES and then select Work Summary.
Step 2: Check/Set the Submission Time Period
- The submission status show in the list below will be based on the time period you set.
- By default, the time period is set for the current week. You can select week or month using the down arrow icon and use the < > buttons to set the specific week or month to review.
- Participants who have not submitted hours for your selected period will show "0 submissions" under the OJT submissions column. There will be a gray REMIND> button to the far right of their information.
Step 3: Click the Gray REMIND> Button to Send a Reminder Email
- If the gray REMIND> is grayed out, the apprentice cannot receive reminders because they have not been given access to ApprentiScope and therefore cannot submit their own hours.
- The reminder email will be similar to the one below and will reference the specific "week" or "month" date range you set.
- Anytime you send a reminder using the REMIND button, a record of it will appear on the participant's CASE tab in the Notes section.
