How to Batch Submit Past OJT/RTI Hours for Multiple Apprentices

How to submit on-the-job training (OJT) or related technical instruction (RTI) hours for multiple apprentices at the same time.

Note:

• Because hours are submitted to specific competencies, any batch submission is limited to apprentices all in the same program.
• The same number of hours (distributed across the same competencies) must be assigned for all apprentices selected within the program chosen.

Note: If you need to enter hours for multiple apprentices but the hours vary in total or how they are distributed across competencies, you will need to use instructions for How to Batch Upload OJT/RTI for Individual Apprentices.

Step 1: Click Apprentices - Overview

 

Step 2:  Use the Filters button to filter by the program/occupation for which you need to batch submit hours.  Select from the dropdown that will appear when you click the occupation box.  Click Submit.

The list of apprentices within that program will appear.

Step 3: Select the apprentices for whom you would like to submit all the same bulk ojt or rti hours by clicking the white box to the left of their name (it will turn blue with a checkmark)

Step 3: Click the blue "Actions" button, which will appear above the apprentice list after you select your apprentices.  

Step 5: Select the date on which you would like the bulk submission to appear on the apprentices' records.  That will bring up a list of the program's competencies. 

Note: This feature is often used to input past submissions in bulk.  The easiest method is to add all the hours on one day (for instance, the day before new day-to-day hours will be submitted.  That said, if you'd like the past hours to be submitted for the days they were actually performed, you can simply use the batch submission function multiple times - once for each day. 

 

Step 6:  Enter the number of hours you would like to submit for each competency (as needed) and click Submit.  Once the submission has gone through, you will see the following message temporarily at the bottom of the screen.